Frequently Asked Questions
Knowledge Base
Click here to access our knowledge base.
Bug Reporting
For those with a Priority Support Plan license or during evaluation or the first 60 days after purchase, if you have any difficulties, errors or bugs when running PDF-eXPLODE, you can forward those issues with as much detail as possible to:
support@3000AD.com.au. E-mails are generally responded to within 24 hours .
All bugs can be reported (regardless of support plan license) by email to
support@3000ad.com.au providing us with details of how to reproduce the bug and any screenshots.
Priority Support
This service is chargeable.
Click here for Pricing. If you have a current Priority Support Plan or you are within the first 60 days of purchase of a new or version upgraded PDF-eXPLODE license, then on-site support via a 'Support' web link to your site is available for either fixing or advising on issues or a 'Meeting' link is provided where the product and its features can be demonstrated to meet your requirements.
Please contact
3000AD Support and advise them of your PDF-eXPLODE Support License, your version number, your Windows operating system (e.g.: Win7/Win8 or Win XP, etc.) and the nature of the problem in detail.
Priority Support Plan
Support services:
- Help installing, configuring and testing proper operation of PDF-eXPLODE software.
- Help diagnosing and solving problems with PDF-eXPLODE software where the software does not perform as advertised or documented
- Help diagnosing and solving problems with PDF-eXPLODE software as a result of User permissions, security or other on-site issues
- Product updates (e.g. Version 4.0 -> Version 4.1) and temporary fixes but not major upgrades (e.g. Version 4 -> Version 5)
Service Level:
- Responses will be made by e-mail, phone or Skype at the support provider's discretion and may require use of a remote connection to the customer's PC
- A response will be provided within 24 hours from the time of initial contact, excluding weekends and holidays
Net Support and Presentations:
Join a Net Support Session
To start a support session on your site with one of our support technicians, Click to commence the session.
A support executable file, which will allow us to connect to your PC, will commence downloading to your PC. You must run this 7 Mb file and it will then display a DISCLAIMER.
Please read and accept this disclaimer to continue. Next, a support screen displaying a session ID will appear.
This session ID is automatically transferred to our network and can be seen by your support analyst within a couple of minutes of you starting the team session.
When your support analyst sees your incoming connection, he will then send you a request to ‘Allow’ him to connect to your PC to which you must respond in order to start the support session. As easy as that!
Join a Presentation
To participate in a pre-arranged PDF-eXPLODE presentation, click here if requested to do so.
A small file will download to your PC. You will need to run this file, and then complete the details requested onscreen as previously advised in your presentation invite.
Once you click join you will be connected to the presentation.
Purchase Support:
To purchase an annual support priority plan,
click here. For pricing information,
click here
Free Support
During the 45-day evaluaion period and the first 60 days after purchase, you are entitled to free priority support. Following that period, free support will consist of the following services only:
- Self-service using resources provided on the product website
- License activation reset for the purpose of re-imaging the disk on which PDF-eXPLODE was installed or moving the license to a different PC
- Providing a download link for the current or previously purchased versions of the PDF-eXPLODE setup program
- Customer database lookup/update of contact information, license ID and password
- Re-send a copy of an invoice
You can also search the
Knowledge Base articles. This covers heaps of error fixing articles and Tips/Tricks on how to imporove processing: We recommend you first search our
Knowledge Base to find a solution or suggestion. It contains most of the common issues Users encounter. It also provides a step-by-step solution. Additionally, you can review the questions and answers below for some Tips/suggestions not shown in our Knowledge Base.
What It Does
What is PDF-eXPLODE?
PDF-eXPLODE is a one-click batch e-mail delivery tool that makes it easy and
cost-effective for small businesses to get their customers the information they
expect on time. Through a click of the printer button, PDF-eXPLODE converts a
report or a Word document into batches of individual PDF attachments and
securely and reliably e-mails them to the designated recipients. In addition,
users can pre-schedule routine mailings for hands-free delivery.
What Are the Key Benefits of PDF-eXPLODE?
PDF-eXPLODE is designed to strengthen your business relationships by getting
the information people need into their hands when they expect it. Whether
sending daily confirmations, monthly statements, or other critical reports or
correspondence, PDF-eXPLODE reduces costs and saves time by eliminating the
labor-intensive process of hand-mailing or e-mailing each document
separately. PDF-eXPLODE helps reduce costs, save time, increase cash flow
and enhance customer service.
How Does It Save Time and Decrease Costs?
PDF-eXPLODE software improves productivity and costs by eliminating the need
to send documents one-by-one, whether through the mail or by e-mail. It:
- Eliminates costly and inefficient paper-based workflows.
- Offers customers, partners and employees immediate access to the
information they need.
- Pre-schedules routine and tedious mailings, freeing up staff to focus on
revenue-generating activities.
It also adds value to your existing business systems. Most organizations
already have made costly investments in software and equipment and can't afford
new technologies that disrupt their current workflows. Thanks to its
standards-based interface, PDF-eXPLODE software can work with any existing
business application.
- As a printer driver, it easily installs onto existing Windows computers via
the Printer Control Panel.
- It supports e-mail delivery of documents using SMTP (Simple Mail Transport
Protocol) standards.
- It works with your existing business applications, including Crystal
Reports, R&R Report Writer, Microsoft Word ( and Mail Merge Wizard),
Microsoft Visual FoxPro, plus accounting and other software packages.
How Does It Increase
Customer Satisfaction and Retention?
PDF-eXPLODE enables you to create focused, targeted documents, so you can
treat your customers and partners as individuals, leaving them both satisfied
and loyal. It:
- Customizes documents, such as financial statements and marketing brochures,
for specific individuals or even departments and workgroups sending them
only the information they want and need.
- Allows you to send communications whenever you want for no additional cost
so you can be responsive to your customers' needs.
- Combines multiple documents to the same recipient in a single PDF.
- Ensures that dynamically generated documents, including business reports
and sales letters, are highly legible and consistently branded.
- Includes visually rich charts and graphs tailored to specific documents.
- Enhances your document delivery with targeted e-mail messages.
Who Benefits from
PDF-eXPLODE?
Everyone you do business with will benefit from PDF-eXPLODE. Communication
is central to the success of a business, and customers expect and demand
– regular, consistent communication. PDF-eXPLODE makes it easy and
affordable to get the right information into the right hands at the right time.
That means customers – as well as business partners and your employees
– will remain well informed and, subsequently, confident about and
satisfied with how you do business.
PDF-eXPLODE helps companies communicate reliably, efficiently and regularly
not only with their customers and outside vendors but also with and among
departments. PDF-eXPLODE allows departments as well as workgroups –
purchasing, operations and accounting, for example to simultaneously
receive business-critical reports, so they can continue to coordinate to keep
the business running smoothly and efficiently.
What Are Its Business
Applications?
PDF-eXPLODE can be used in virtually any business and by any department that
sends bulk individualized communications – whether to customers,
employees, vendors or prospects.
Below is a sampling of the most popular uses for PDF-eXPLODE.
Manufacturing/Shipping and
Fulfillment
- Order confirmations
- Shipping memos
Accounting and Finance
- Invoices
- Account statements
- Contracts
- Purchasing orders
- Dunning letters
- Internal budget status reports
Human Resources Departments
- Benefits statements
- Open enrolment forms
Sales and Marketing
- Targeted sales letters
- Promotional mailings
- Thank you notes
- Re-order solicitations
- Internal lead status reports
- Regional sales reports
Professional Services
- Billing statements
- Appointment confirmations
- Reminders to schedule appointment
Financial Service Providers
- Monthly, quarterly, year-end statements
- Trade confirmations
- Portfolio management and reviews
How Is PDF-eXPLODE
Different from Other Document Distribution Tools?
PDF-eXPLODE is an all-in-one document delivery tool that allows you to both
create individual PDFs and e-mail them in batches with a click of your printer
button.
What Are the Key
Features of PDF-eXPLODE?
Easy Use and Set-up PDF-eXPLODE can be used with both text documents and data-driven
reports, seamlessly fitting into business workflows. PDF-eXPLODE works with
most business applications, including Crystal Reports, R&R Report Writer,
Microsoft Access and Microsoft Word (Mail Merge Wizard), Microsoft Visual
FoxPro, and accounting and other software packages. As a printer driver, it
installs onto any Windows computer via the Printer Control Panel.
Automatic and Manual Process Settings – PDF-eXPLODE can be set in silent mode to run without intervention
when a document is printed, whether from within an application by
clicking the printer button or from a task scheduler for true hands-free
processing. Or it can be set to run manually for full control to set options at
any time, displaying interactive pop-up instructions that users respond to
every step of the way.
Standard and Customized E-mail Messages PDF-eXPLODE defaults to a general e-mail
subject and message to make e-mail deliveries as easy and hands-free as
possible. For enhanced customer service, it allows customization of e-mail
subjects and messages for each individual PDF attachment. In addition, users
can crate and name pre-scripted e-mail messages - such as "Invoice"
or "Monthly Statement" - to sent to all recipients of a similar type
of document to easily manage report distribution to multiple customers.
Multiple Delivery Modes
PDF-eXPLODE can distribute individual PDF attachments through a number
of communications channels. In addition to sending through e-mail, it can send
documents to shared network folders for employees to view, Fax or smtp servers or Sharepoint. In the near future,
PDF-eXPLODE will have the capability to send PDF documents to FTP sites for Web
publishing.
Streamlined Mailings Management and Archiving PDF-eXPLODE has a number of features
for managing mailings. It logs each task performed for job verification so
users can review the results of each e-mail and correct any errors. It also
saves a copy of each PDF attachment for archiving.
Professional Benefits of PDF Format PDF-eXPLODE leverages the features and benefits of Adobe PDF. In
addition to making documents accessible to anyone using free Adobe
Reader® software, it
preserves the professional appearance of original documents so the electronic
and paper versions look identical. It protects the integrity of documents by
making them non-editable. It also offers efficiency, making it easy to copy and
paste information from documents into other office productivity applications.
Secure Sending PDF-eXPLODE
has a number of security features that protect the integrity of documents,
including the ability to select whether a recipient can edit the PDF document.
In addition, it allows users to password-protects files to further secure their
communications.
Efficient Operations PDF-eXPLODE
efficiently sends documents directly through a mail server (SMTP) instead of
using an e-mail client, such as Outlook or Notes. This feature avoids having to
manually confirm pop-up security-block messages. It also provides a choice of
e-mail From: address, so e-mails can be sent from any address. It also
compresses documents for more efficient delivery and storage.
Bonus PDF Creation While
the main purpose of PDF-eXPLODE is to create and distribute batches of PDF
documents, it can turn any individual document, such as an Excel spreadsheet,
into a PDF without sending.
How It Works
How Does PDF-eXPLODE Work?
PDF-eXPLODE functions as a Windows printer, so the document delivery process starts with the click of a printer
button.
PDF-eXPLODE then runs through a series of three steps to create and
distribute targeted e-mails. It:
1. Takes a report or a word or mail merge document and, instead
of printing it, converts it to a master PDF document;
2. "Explodes," or splits, the master PDF into individual PDF
attachments based on hidden e-mail tags in the original document; and
3. Distributes each individual PDF either via e-mail, your local area network
or FTP (available soon) to the designated recipients.
What Are the System Requirements for PDF-eXPLODE?
PDF-eXPLODE is ideally suited to work with any application that merges data from a database with a template, including Crystal Reports, R&R Report Writer, Microsoft Access, Microsoft Word (Mail Merge Wizard), Microsoft Visual FoxPro and other "report writer" software, either built-in to your business applications or used as a separate add-on to your business databases. You also may use PDF-eXPLODE with any Windows application that is capable of printing if you wish to e-mail all or portions of the document or if you simply want to convert a document to PDF format.
System Requirements
- Operating System: Microsoft® Windows® XP, Win 7 or 8 (PDF-eXPLODE ver.4+ only) or 10(PDF-eXPLODE ver.4+ only), Win 2000/2008 and 2012 (PDF-e XPLODE ver.4+only)
- Hard Drive: Minimum 34MB of hard disk space
- RAM: At least 16MB of free RAM
- Note: There is no 64 Bit installer available for PDF-eXPLODE v3 prior to Y2012. Hence any versions dated prior Y2012 cannot be installed as a printer in any 64 Bit Windows
Will PDF-eXPLODE Combine Documents Going to the Same Recipient?
Yes. PDF-eXPLODE merges all the documents "tagged," or addressed,
to the same recipient into one PDF attachment, which it then e-mails.
Can I Send a Document to More than One Recipient?
Yes. PDF-eXPLODE lets you send a single document to as many recipients as
you like. This feature is helpful to keep everyone in the loop.
Can I Customize the
e-mail Messages for Each PDF Attachment?
Yes. You can create and send a specific e-mail message with a specific PDF
attachment. This is done by creating and saving a subject/message in a client
folder and then "tagging" the original document with specific file
name of the subject/message.
Can I Manually Go Through the Delivery Process Step-by-Step?
Yes. PDF-eXPLODE can run manually so that you have full control to set
options for a mailing at any time. Instead of running automatically in
"Silent Mode," PDF-eXPLODE will display interactive pop-up
instructions that you respond to every step of the way.
How Does PDF-eXPLODE Know Where to Send a Document and What Message Should be Sent?
PDF-eXPLODE reads hidden "tags" in the original document to know
where to send the attachment and what message to include in the e-mail. These
tags include a recipient identifier which is usually an e-mail address
and a message identifier. If a message identifier is not included, the
e-mail attachment is automatically sent with the default message you indicated
when you initially set up PDF-eXPLODE.
How Do I "Tag" a Document?
You insert a "tag" on each page, typically as the first line in the
page header, in the following standard format:
<pdfexplode>messageIdentifier#client@email.com</pdfexplode>
- All tags must start ("open") with <pdfexplode> and end ("close") with
</pdfexplode>
- Open and close tags must match one another in case (i.e. uppercase,
lowercase or mixed case).
- All tags must always include a client identifier, which may be an e-mail
address or a filename
- An optional message identifier, if used, must precede the client identifier
and be followed by a pound sign (#)
- Tags must be formatted with the Arial font, and the color may be set to
White to hide the tag.
- All tags must fit entirely on one line.
- You may include as many tags per page as desired.
Does
"Tagging" a Document Differ Depending on the Business
Application?
Yes - the steps you follow to insert a PDF-eXPLODE tag depends on the
application in which you are working.
How Do I Know If a
Document Has Been Sent?
You can check on whether a document has been sent one of two ways.
- You can view the "Log File," which records and displays each
action, so you can see if all documents were sent – and which ones, if
any, had sending errors.
- You also can look in the e-mail inbox for your e-mail return address (i.e.,
Sender Name) account for delivery errors returned by the intended recipient's
e-mail server. OR
- You can check the PeXRunLog.CSV (Excel compatible) file saved in the LOGS sub-folder by User . This Log is only available in V4 onwards. It lists every email sent per process, along with separate columns for TO/CC/BCC/Attachment files and it's status: 'Success or Failure'
How can I setup PDF-eXPLODE to
use Web mail servers like Yahoo, Gmail, Hotmail, etc?
PDF-eXPLODE can be used with most Web mail server
(like Outlook Express / MS Office Outlook). Let's look at the most popular web
mail servers:
Yahoo
Yahoo! Mail offers standard POP3 access for receiving and sending emails
through your Yahoo mailbox, using an external email client software.
To setup your email client for working with your Yahoo account, enter the following
mail settings in PDF-eXPLODE:
------------------------------------------------------------------------
Incoming Mail Server (POP3) - pop.mail.yahoo.com
Outgoing Mail Server (SMTP) - smtp.mail.yahoo.com
Authentication: POP3
Username/Password: enter your Yahoo login & password
Port: 587
------------------------------------------------------------------------
You need to also access your Yahoo mail account on the web
and set Mail Options to be able to send emails from an external source.
Hotmail
Hotmail is using the HTTP
protocol for connecting you to your mailbox and then sends the outgoing emails.
PDF-eXPLODE does not include HTTP protocol support as standard. However this functionality can be included on request for a fee.
GMail
Like Yahoo, Google GMail
service offers email client access for retrieving and sending emails through
your Gmail account. However, for security reasons, GMail uses an SSL (Secured
Socket Layer)connection which sends the outgoing message encrypted.
------------------------------------------------------------------------
Incoming Mail
Server (POP3) - pop.gmail.com
Outgoing Mail
Server (SMTP) - smtp.gmail.com
Authentication: Login
Username/Password: enter your Gmail login &
password
Port: 465 or 587
Security: SSL
------------------------------------------------------------------------
AOL
The following settings are required to connect AOL for sending emails from PDF-eXPLODE:
------------------------------------------------------------------------
SMTP Outgoing Server: smtp.aol.com
Port: 587
Authentication: Login
SMTP Username: YourUsername@aol.com (or @love.com, @games.com, etc.)
SMTP Password: password you use to login to Mail
Security Protocol: TLSStart (Version 4) / SSL (Version 2,3)
------------------------------------------------------------------------
Netscape
Netscape outgoing
mail server (SMTP) needs SSL support. The settings below are to be used:
------------------------------------------------------------------------
Incoming Mail
Server (POP3) - pop.3.isp.netscape.com
Outgoing Mail
Server (SMTP) - smtp.isp.netscape.com
Authentication: Login
Username/Password: enter your Netscape login &
password
Port: 25
Security: SSL
------------------------------------------------------------------------
How can I setup PDF-eXPLODE to
password protect my PDF attachments?
You can encrypt an exploded PDF attachment with a password in one of 3 ways.
- Variables:
This is the recommended process of the three methods wherein an individual password is assigned to each exploded PDF. Open the PDF-eXPLODE Options screen from the Printer menu in teh printer queue window. Now select the 'Variable Settings' menu item, and then the File Password tab.
In this tab, check the box : 'Use variable as PDF password',select a variable position from the drop down and assign an Owner (master) password which can prevent any editing of the PDF and is a master 'unlock' PDF password.
Now adjust your Tag to include at the pre-configured position (of 1 to 9 variables,) a database field that will supply a password for each PDF exploded. When the report is processed, PDF-eXPLODE will encrypt the PDF with the data variable as password.
- Defined Client ID or Message ID:
Assign the password under the 'PDF Security' tab. This will encrypt each exploded PDF with the same password. This may not be practical for your intended use.
- PDF Security Settings:
Assigning security via this screen means you intend to globally set the same fixed PDF password to ALL exploded PDFs across ANY process run. Approach this method with caution. You assign the Owner and User passwords on this screen after selecting a Security Mode between'Secure all PDF documents after exploding' or 'Secure just the PDF documents for the selected Clients after exploding'.
Can I set up multiple tags and e-mail addresses on each page of my print run?
You can have multiple document tags, each one starting with a '<pdfexplode>' and ending with '</pdfexplode>' tag set, formatted with the font 'Arial'.
For example:
Page 1 header
<pdfexplode>invoice@3000ad.com.au</pdfexplode>[space] <pdfexplode>mail@3000ad.com.au </pdfexplode>
Page 2 header - assuming each invoice is one page
<pdfexplode>invoice@300ad.com.au</pdfexplode> [space] <pdfexplode>jgeorge@zzz.com </pdfexplode>
OR
Page Header
<pdfexplode>invoice@3000ad.com.au</pdfexplode>
Invoice Group Header of your report writer
<pdfexplode>mail@3000ad.com.au</pdfexplode> (this will change with each NEW group header)
Note:
[space] means you must include one keyboard space between each tag set.
Tags must not word wrap. So the <pdfexplode> PLUS e-mail address PLUS </pdfexplode>must be fully contained on ONE line when the report or document is run.
You must ensure that the Group Header is repeated on each page.
How can I create different Master PDFs for my Invoice Batch run and my Weekly Reports?
PDF-eXPLODE currently does not cater for multiple Master PDF named files. However the following workaround should provide you with the answer.
You can have multiple document tags, each one starting with a '<pdfexplode>' and ending with '</pdfexplode>' tag set and formatted with the font 'Arial'. Create 2 pdfexplode tags for each page in the page header as follows
Page 1 header
<pdfexplode>invoice</pdfexplode>[space] <pdfexplode>mail@3000ad.com.au </pdfexplode>
Page 2 header - assuming each invoice is one page
<pdfexplode>invoice</pdfexplode> [space] <pdfexplode>jgeorge@zzz.com </pdfexplode>
The 'Invoice' tag is not a valid email address, so a file with the name INVOICEyymmdd_hhmmss.pdf will be created for each page in the batch run in the default document path
or a nominated file path (Version V1.17.10(SP10)). This INVOICEyymmdd_hhmmss.pdf
'master' is in addition to the Master PDF created by PDF-eXPLODE. In the filename: 'yymmdd_hhmmss' represents the
Date in year/month/day and the PC clock Time in hour/minute/seconds. In
PDF-eXPLODE version V1.17.10(SP10) and beyond, you can optionally elect to
remove the date/time from the saved filename.
Note:
[space] means you must include one keyboard space between each tag set.
Tags must not word wrap. So the <pdfexplode> PLUS e-mail address PLUS </pdfexplode>must be fully contained on ONE line when the report or document is run.
Trial and Purchase
How Is PDF-eXPLODE
Licensed?
A separate license is required for each computer on which PDF-eXPLODE is
installed.
Can I Get a Trial Copy
of PDF-eXPLODE?
Yes. You can download a 45-day free trial version. Click here
How Can I Buy
PDF-eXPLODE?
After downloading and installing the 45-day trial version of PDF-eXPLODE, you
can purchase a license by running the program and selecting Purchase this
software online and clicking Continue to order through our secure
website or just click here